About Features Guide Pricing

Step By Step

How To Use AWMS, Start To Finish.

Every step written out, with a real screenshot for almost every one. This follows one real example the whole way through: a farmer named Mahavir, and a buyer named KCC.

1

Opening AWMS

  1. 1Tap the AWMS icon on your phone's home screen to open it.
  2. 2First time ever? You'll see a screen asking for your firm name and a password. Type your firm name, then a password of at least 4 characters, then the same password again to confirm. Tap Create Vault.
  3. 3Already set up before? You'll see a simple Unlock screen with just a password box. Type your password and tap Unlock.
  4. 4Lost your phone or switching devices? The same Unlock screen has a Restore from backup option — covered in Section 9 below.
AWMS Unlock screen
Remember: your password unlocks everything. Write it down somewhere safe — nobody, including AWMS, can recover your data without it.
2

The Home Screen

  1. 1After unlocking, you land on Home. At the top it says "Welcome, [your firm name]", with the current financial year shown below it (like FY 2026-27 · 1 Apr – 31 Mar).
  2. 2Two cards sit in the middle: Roznamcha — Daybook (your daily cash entries) and Selling — Maal Bika (recording sales).
  3. 3Below that, five smaller buttons: Backup (.enc), Restore file, Byaj Calculator, Password, and Firm (your business details).
  4. 4At the very bottom of every screen in the app, four tabs stay put: Daybook, Selling, Accounts, Balance. You can jump between them anytime.
AWMS Home screen
The app also shows a small line at the bottom of Home: "Bills and reports are for internal records only — not valid as legal or government documents." Worth knowing before you rely on a printed bill for anything official.
3

Daybook — Recording Cash In & Out

  1. 1Tap the Daybook tab at the bottom. You'll see today's date at the top, with arrows to move a day forward or back, and an edit date link if you need to jump further.
  2. 2Just below the date, two tabs show your cash boxes — for example Galla (physical cash) and your bank account (like ICICI). Tap whichever one this entry belongs to.
  3. 3You'll see the Opening / बाकी आई balance carried from 1 April, then two columns: IN · जमा on the left, OUT · नाम on the right.
  4. 4To add money, tap the + Add Entry button, bottom-right. A panel slides up from the bottom.
New Cash Entry, empty form
  1. 5First choose IN or OUT at the top of the panel.
  2. 6Choose the Cash box — Galla (Cash) or your bank.
  3. 7Tap Account / Party. The list is grouped — Bank/Cash, Farmer, Buyer, and Other (system accounts like Byaj, Daami, Majdoori, Nilaam). Pick the right one.
Account/Party grouped list
  1. 8New person? Tap + New Account right there and add them on the spot — no need to leave this screen.
  2. 9Type the Amount ₹. The date auto-fills to today, but you can change it.
  3. 10Add a short Note if useful (like "Cash" or "cheque / LIC / expense") — optional.
New Cash Entry filled in for Mahavir
  1. 11Tap Save Entry.
Daybook after entries are saved
Real example: an IN entry of ₹50,000 and an OUT entry of ₹10,000 for a farmer called Mahavir, both against Galla (Cash). The Daybook totals both columns and shows ✓ Cash balanced — IN = OUT + Closing once everything adds up.
4

Selling — Recording A Sale (Maal Bika)

  1. 1Tap the Selling tab, then + Maal Bika to start a new sale. The date auto-fills.
  2. 2Tap Farmer (किसान) and choose who sold the goods. Not listed yet? Tap + Farmer to add them right here.
Selling screen with farmer selected
  1. 3Under FARMER SIDE, fill in Bags and Pack kg (weight per bag) — AWMS works out the total quintals for you. Add Extra kg if there's any loose weight on top.
  2. 4Type the Rate ₹/qtl (price per quintal) and Labour ₹ (hamali charged to the farmer). Add an Extra deduction if needed — this is optional.
  3. 5As you type, a box updates live: Weight X qtl · Maal ₹Y – Labour Z – Extra W, ending in bold with Farmer gets ₹total.
Farmer side filled in with live calculation
  1. 6Scroll to BUYER SIDE. Tap Buyer and choose who's purchasing (or + Buyer to add someone new).
  2. 7Fill in the buyer's Bags / Pack / Extra and Rate ₹/qtl. If the buyer's weight matches the farmer's, AWMS notes "Buyer weight = Farmer weight · jamadar zaroori nahi" — no extra step needed.
  3. 8Set Daami % (your commission rate) and Auction % (Nilaam charge) — AWMS calculates the actual Daami ₹ and Auction ₹ automatically. Add Labour ₹ for the buyer's side too.
  4. 9The result updates live: Maal ₹X + charges = Buyer owes ₹total.
Buyer side filled in, showing Record Sale button
  1. 10Selling to more than one buyer from the same lot? Tap + Add Buyer / Rate-line and repeat for each one.
  2. 11Add a Note if you want, then tap Record Sale.
Real example: Farmer Mahavir — 100 bags, 50kg pack (= 50 qtl), rate ₹2,500/qtl, labour ₹600 → Farmer gets ₹1,24,400. Buyer KCC — same 50 qtl at ₹2,500/qtl, Daami 2.5% (₹3,125), Auction 0.08% (₹100), labour ₹600 → Buyer owes ₹1,28,825.
5

Bills — Sharing With Farmer & Buyer

  1. 1After recording a sale, it appears in your Selling Register — tap it to open.
  2. 2Tap Farmer Bill (PDF) to generate the farmer's bill — it lists Maal, any deductions like Labour, and the final Farmer Payable amount.
Farmer Bill preview
  1. 3For each buyer on the sale, you'll see their name and amount owed, with Sale Bill and Receive Payment buttons next to it.
  2. 4Tap Sale Bill to open the buyer's itemised bill — Maal, Daami (Commission), Auction (Nilaam), Labour, and the Total Amount. It also shows the Payment / Byaj terms — for example, free for the first 10 days, then a rebate if paid on time or a monthly charge after the due date.
Buyer Sale Bill preview
  1. 5On any bill screen, three buttons sit at the bottom: Close, WhatsApp (send it directly), and PDF (save or share the file).
  2. 6Need to fix something? Tap Edit Sale from the same screen to go back and change any detail.
6

Accounts — Checking Any Party's Ledger

  1. 1Tap the Accounts tab at the bottom.
  2. 2Four tabs sit at the top — Farmer, Relative, Buyer, Others. Tap whichever type you want to look at.
  3. 3Every party is listed with their current balance, tagged LENA (they owe you) or DENA (you owe them).
  4. 4Tap any name to open their full account — every IN and OUT entry against them, in order, with a running total.
Accounts list and Mahavir's ledger
  1. 5At the top of an account you'll see set opening (to enter a starting balance) and edit (to change their details).
  2. 6Tap Account PDF at the bottom to export that one party's statement.
  3. 7Adding someone brand new? Tap + New Farmer or + New Buyer depending on which tab you're on.
KCC's account ledger, on the Buyer side
Real example: Mahavir's account shows the ₹50,000 and ₹1,24,400 he's owed (IN), against the ₹10,000 already paid (OUT) — leaving बाकी देना ₹1,64,400 (what the firm still owes him). KCC's account shows the ₹1,28,825 sale bill on the OUT side, with nothing paid yet — बाकी लेना ₹1,28,825 (what's still owed to the firm).
7

Balance Sheet — Your Overall Position

  1. 1Tap the Balance tab at the bottom.
  2. 2Switch between मूल + ब्याज (principal plus interest) and सिर्फ़ मूल (principal only) at the top, depending on what you want to see.
  3. 3Below that: the financial year and the exact date this snapshot is as of — for example FY 2026-27 · AS OF 07 Jul 2026.
  4. 4Two columns show every party — Lena (लेना, owed to you) on the left, Dena (देना, you owe) on the right — each with its own total.
  5. 5Net position (Lena – Dena) is shown at the bottom — the one number that tells you where you stand overall.
  6. 6Tap Balance Sheet PDF to export the whole thing.
AWMS Balance Sheet screen
8

Byaj Calculator — Interest On Any Account

  1. 1From Home, tap Byaj Calculator.
  2. 2Two tabs sit at the top: Account Byaj (calculate on a real account) and Buyer Rebate (check the rebate/late-charge terms shown on a sale bill).
  3. 3Under Account Byaj, choose Farmer — this calculates byaj in one direction only (byaj सिर्फ लेना — what's owed to you), or Lender — which calculates both directions (लेना + देना — what's owed to you and what you owe them).
  4. 4Tap Account and pick a real party — AWMS will automatically pull every entry against them. No account yet? Type a Principal ₹ (manual) instead.
  5. 5Type the Rate %/mo.
  6. 6Set Byaj is date se and To (settle).
Important: whatever date you set as "Byaj is date se," the system will not pick up any entries before that date at all — they're completely excluded from the calculation, not just set to zero. Choose this date carefully.
  1. 7AWMS shows the same detailed breakdown as the account-level view — every date the balance changed, how many days, and the byaj for that stretch — ending with Total byaj and Baaki mool (remaining principal).
Byaj Calculator full breakdown
Real example: account Dalpreet s/o Mahipreet, rate 1.5%/mo, from 1 Apr 2026 to 5 Jul 2026 → Total byaj ₹14,343, with Baaki mool ₹3,20,665 · लेना still outstanding. As always: "Sirf hisaab dikhata hai — koi entry nahi karta" — it only shows the number, it doesn't create any entry.
9

Backup & Restore

  1. 1From Home, tap Backup (.enc).
  2. 2AWMS creates one encrypted file, named with today's date automatically — like awms-backup-2026-08-22.enc.
  3. 3Move this file somewhere safe — Google Drive, a pen drive, or email it to yourself. Do this regularly.
  4. 4To bring your data onto a new device, or after reinstalling, tap Restore file (also available right on the Unlock screen).
  5. 5Choose your .enc backup file and type the same password you used when you made it.
  6. 6AWMS warns you first — restoring replaces whatever is currently on this device. Confirm only if that's what you want.
  7. 7Your data comes back exactly as it was on the day of that backup.
AWMS does not sync automatically between devices — each device holds its own data. Moving data between phones always happens through Backup and Restore.

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